Job Title: Executive Assistant
Job Summary:
The Executive Assistant provides support to the COO, helping with office tasks and managing processes to ensure smooth operations. This full-time, in-office role requires unwavering punctuality, with hours from 9 AM to 5 PM. The position demands exceptional organizational skills, a proactive mindset, and a high degree of technical proficiency.
Key Responsibilities:
· Uses Microsoft Word to document company policies, processes, workflows, and systems, ensuring clarity and consistency.
· Assist with scheduling, managing emails and follow ups
· Utilizes Microsoft Excel to create lists, reports, track data, and monitor project and tasks progress with accuracy and efficiency.
· Manages financial tasks through QuickBooks, Excel and other tools
· Expense tracking, budget tracking, reconciliations and generating reports.
· Assists with onboarding and training new employees, ensuring familiarity with company resources, processes and procedures.
· Onboards new projects and clients
· High level administrative client and project management
· Assists with streamlining company operations, working on process improvements and accurate workflow documentation.
· Serves as the main point of contact between the COO, internal teams, freelancers, vendors, and clients, ensuring clear communication and task execution.
· Handles confidential information with discretion and professionalism.
· Contributes to the efficiency of daily office operations and projects.
Qualifications:
· Positive and happy disposition
· Expert-level proficiency in Microsoft Word and Excel
· Proficiency in QuickBooks and understanding of finance management and reporting.
· Exceptional attention to detail, organization, and the ability to manage multiple tasks effectively.
· Excellent written and verbal communication skills, with a focus on clarity and professionalism.
· Ability to prioritize effectively and meet deadlines.
· Discretion and professionalism in managing sensitive information.
· A proactive, problem-solving mindset with a high level of initiative.
· Previous experience supporting executive-level staff or management preferred.
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