Job Description

Our client, a leading anti-hate organization whose mission is to stop the defamation of the Jewish people and to secure justice and fair treatment to all is seeking a Legal Administrative assistant to join their team .

• This is a temp-to-hire position with a hybrid work schedule.
• Monday & Friday is work from home and Tuesday – Thursday is in-office.
• The pay rate is $32.00 per hour. The annual salary if hired perm is $66,000

Job Summary

The Executive Legal Assistant will provide administrative support to the Chief Legal Officer and the General Counsel, as well as perform a variety of project management/paralegal functions as directed.

Responsibilities

Primary:

• Maintain executives’ calendars: schedule appointments, and coordinate meetings and calls.
• Coordinate executive travel and hotel arrangements. Track business expenses. Process reimbursements.
• Respond to routine incoming correspondence on behalf of executives, sort and prioritize incoming mail.
• Assist executives with the creation of presentations, spreadsheets, and other documents.
• Maintain departmental files. Establish and maintain standard and/or specialized databases as appropriate.
• Track department budget expenses. Prepare and follow up on invoices and billing of outside counsel and other vendors/consultants.
• Attend and produce minutes from meetings on an as-needed basis.
• Assist in the contract management process, by processing agreements for signature, securing required approvals, and tracking incoming requests and responses.
• Work with the Compliance team to maintain charitable registrations.
• Help create and update legal pages on the company’s intranet.
• Arrange and host cross -organizational internal and external meetings, including by securing space, organizing catering, and tracking attendance.
• Order office supplies; monitor and arrange maintenance of office equipment.
• Provide guest lists to Security for screening.
• May maintain departmental vacation schedule and time records.

Qualifications

Work Experience:

• The ideal candidate has several years' experience providing executive level support in an office environment.
• Experience as a Paralegal, Contract Manager or Project Manager is a big plus.

Education:

• An associate’s degree or equivalent experience is required; a Bachelor’s degree is preferred .

Skills:

• Proficiency with Microsoft Office Suite including Word, Outlook, Excel and PowerPoint, as well as SharePoint, Box, Slack, Zoom, Concur, and Bill.com.
• Experience with Igloo, Airtable, and contract management programs a plus.
• Superior organizational skills and ability to multi-task.
• Highly effective problem-solving skills.
• Strong communication skills; confident interacting across all levels of the organization and with external constituents.

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