Job Description

We are a small boutique law firm in Charlotte seeking an experienced full-time paralegal/legal assistant to assist our growing firm. Our firm culture values teamwork, camaraderie, honesty, trustworthiness, flexibility, and gratitude. We are looking for a paralegal/legal assistant who can build and maintain relationships with our clients, keep our firm organized, and efficiently and effectively handle legal-related duties and tasks. We want someone who can follow SOPs while also asking questions and offering improvements to processes and systems. We require a candidate with at least 2 years’ experience in probate/estate administration and prefer a candidate with at least 2 years’ experience in civil litigation or employment law. While this is primarily a paralegal position with legal assistant duties, it also currently participates in all facets of the firm, including assisting with office operations and interacting with vendors as needed.

Duties/Responsibilities

• Communicate with attorneys, clients, and other professionals (e.g., Clerk of Court) to discuss cases and firm projects.
• Draft, organize, and prepare legal documents, including engagement letters, probate/estate administration, estate planning, and corporate entity formation documents, and routine pleadings and motions and other litigation related documents.
• Assist attorneys with motion hearing and trial preparation, which may include attending trials and hearings.
• Proofread documents for typographical consistency, grammar, and spelling.
• File motions, pleadings, and probate documents according to applicable procedures and rules.
• Research and analyze statutes, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys when requested.
• Interviewing and communicating with prospective clients, current clients, and witnesses and prepare summaries of their statements.
• Prepare, organize, store, and maintain case files and documents in firm’s electronic system (and paper when needed).
• Assist with office organization, supply management, and vendor interactions.
• Develop and maintain records for billable hours spent on specific cases.

Qualifications

• Ability to work independently, manage diverse priorities, and be a problem solver;
• Understanding of legal language and principles, research methods, court pleadings and processes, and related matters;
• Experience with all facets of probate/estate administration, including determination of type of administration required, collection and distribution of assets, and preparation of Inventories and Annual Accounts;
• Experience with or knowledge of legal research;
• Experience with the phases of litigation and filings, including motions, discovery, evidence, litigation documents, and court rules;
• Experience performing administrative tasks such as answering phones, scheduling appointments, filing documents, and maintaining records;
• Knowledge of or experience with drafting, interpreting, revising, or otherwise working with contracts and similar documents; 
• Certified as notary public (or willingness to obtain notary public certification) and able to attend in-office signings;
• Proactive team player and eager to learn different areas of the law;
• Strong organizational skills, time management, and attention to detail;
• Active listener with excellent verbal and written communication skills and client service skills;
• Ability to multitask, including keeping track of multiple files and deadlines;
• Proficiency with Microsoft Office, Adobe Acrobat, and legal practice management software;
• Ability to maintain confidentiality and abide by the NC Rules of Professional Conduct;
• Minimum of 2 years’ experience as paralegal or legal assistant in probate/estate administration required; minimum of 2 years’ experience as paralegal or legal assistant in civil litigation or employment law preferred;
• Paralegal certification or degree (Associate’s, Bachelor’s, or Master’s) in Paralegal Studies from an accredited program or related field preferred; 
• Physical requirements: Prolonged periods sitting at a desk and working on a computer; must be able to lift up to 15 pounds at times

Compensation and benefits

• $50-$65k/ year DOE
• In-office position with flexible schedule, occasional remote work may be allowed as needed
• 3 weeks paid time off
• Minimum of 9 paid holidays
• Health insurance reimbursement
• Business casual dress
• Manageable workloads, no micro-management

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